Data is collected to provide us with information we need for our daily activities. This information becomes meaningful when processed by a computer or analyzed by someone. Once it is processed, its output can be electronically or manually. Electronic information may be required in instances where they are urgently needed. The physical information in forms, sheets, letters, books, and journals may not be needed quickly but their increasing value is respected. It undergoes its life cycle from creation till disposal but with the correct procedures in maintenance, it can serve users for long.
The maintenance of physical documents is affected by various factors. These factors depend on the involved organization, employees who are assigned with the tasks of handling the documents, and equipment’s used. Therefore, let’s look at Bostitch Punch as one of the items used to maintain documents. It is a high-quality paper punch that makes three small holes at the side of a paper to facilitate filing.
Offices of organizations and companies use this punch to make small holes on papers. The records created and received by the organizations are important when serving their clients and in decision-making. This punch is used to provide space for the insertion of file springs in papers. These records are then filed correctly and stored in file cabinets.
Students in academic institutions especially the primary and secondary levels would want to use this punch. When they do examinations and continuous assessment tests, they are marked and handed back to students to see where they went wrong and correct themselves. They also use the examinations to revise for other tests and assignments. Their parents and teachers advise them to preserve their work for reference and analyze their academic performance. They use this punch to make neat holes on the examinations question papers and answer sheets and preserve them in file folders.
This punch is useful because it saves time by facilitating multiple sheets to be punched within a short time. The punch is light hence convenient to carry around easily anywhere and at any time. This punch is not only used for official documents but also in expired tickets and filled up books to indicate they have been used. You can store it safely in drawers because it occupies less space.
It is a good purchase because it can accommodate up to twelve sheets when punching. Its durable mental construction is suitable to help your hand rest comfortably and punch smoothly. Beneath, is a trash tray that collects the small pieces of paper after punching. Once it is full, it can be opened easily and the waste disposed. This ensures your working table remains clean hence no scattered paper chips. Its base is made of rubber to prevent scratches from damaging your table and from sliding off when using it.
Since it is available in different colors, you can make a specific color for a particular department or room. It is highly recommended because it is reliable and makes work easier. Therefore, align your records in a systematic order in files and document holders using the Bostitch punch.
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